Grupo Training is currently looking for an experienced, full-time Office Manager to join our office in East London. Grupo Training is a well-established and expanding training company that has been providing courses to learners and helping them to achieve their career goals.

This represents a great opportunity for the right individual, who will be positive, self-motivated, friendly, and proactive to join a growing and dynamic company and help steer our East London office to further growth.

The Office Manager is responsible for overseeing the day-to-day operations of the office, including managing administrative tasks and ensuring the safety and security of the workplace. This individual will be responsible for maintaining office systems, managing office supplies, and handling security protocols to safeguard employees, visitors, and property.

This role combines the operational aspects of office administration with a key focus on maintaining a secure, safe work environment for all employees and visitors. It requires excellent multitasking skills, attention to detail, and the ability to manage both administrative and security responsibilities effectively.

1. 1. Office Operations Management:
      • Oversee daily office functions to ensure smooth operations.
      • Coordinate schedules, meetings, and appointments for senior staff.
      • Manage incoming and outgoing correspondence (emails, phone calls, packages).
      • Handle office supply inventory and place orders as necessary.
      • Maintain filing systems, both digital and physical, ensuring records are organized and secure.
      • Assist in the preparation of reports, presentations, and meeting materials.
   2. HR and Staff Support:
      • Assist with onboarding of new employees (office tours, IT setup, and orientation).
      • Coordinate staff meetings, company events, and other internal activities.
      • Handle employee requests for time off, sick leave, and other administrative HR functions.
   3. Vendor and Facility Management:
      • Liaise with office suppliers and service providers (cleaning, maintenance, etc.).
      • Ensure the office is always clean, organized, and properly maintained.
      • Manage facility-related issues, including building maintenance and repair requests.
   4. Security Protocols:
      • Develop and implement security policies and procedures for the office.
      • Ensure adherence to workplace safety protocols and emergency procedures (fire, medical, evacuation).
      • Monitor office security systems, such as CCTV, access control systems, and alarms.
      • Conduct regular security checks of the premises.
   5. Access Control and Visitor Management:
      • Oversee the access control system and ensure only authorized personnel have access to restricted areas.
      • Manage the guest check-in and visitor tracking system to maintain building security.
      • Ensure that all employees are adhering to building security guidelines.
   6. Emergency Response and Incident Management:
      • Develop and regularly review emergency evacuation plans and procedures.
      • Lead or assist in emergency drills (fire, earthquake, lockdown).
      • Respond to security incidents and provide necessary documentation and reports.
   7. Staff Security Training:
      • Train office staff on basic security procedures, including reporting incidents and identifying security threats.
      • Provide guidance on maintaining personal and workplace security.

• Education:
  • High school diploma or equivalent required; Bachelor’s degree in business administration, management, or a related field preferred.
• Experience:
  • Proven experience in office administration or office management (3-5 years preferred).
  • Experience in security management or safety coordination is a plus.
• Skills & Competencies:
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.).
  • Ability to handle sensitive information with discretion.
  • Knowledge of basic security systems and procedures.
  • Ability to handle emergencies calmly and effectively.

• Training centre environment with regular interaction with learners and trainers.
• Office setting with occasional external tasks related to security and facility management.
• Interaction with staff, visitors, contractors, and vendors regularly.

• Must pass a background check (including criminal history and employment verification).
• Must be available for occasional after-hours emergencies.

Strong preference will be given to applicants with at least one year’s experience of working in office administration.

We would like to attract the very best candidates and the salary range for this position is extremely competitive and at the higher end of what is typically offered for this post in the industry.

If you believe that you might be right for this role, we would love to hear from you. To apply, please send us your CV and a covering letter.

37.5 per week